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POPIA Compliance Notice

Last updated: March 2026

1. Information Officer details

EP-Exec has designated an Information Officer to oversee POPIA compliance and privacy operations. Contact us at admin@ep-exec.co.za.

2. Purpose of processing

Personal information is processed for lead qualification, project engagement, service delivery, and statutory compliance reporting where applicable.

3. Categories of data subjects

Prospective clients, current clients, project partners, and employees or contractor representatives interacting with EP-Exec systems.

4. Categories of personal information

Contact details, company details, project details, communication records, and records required for compliance and service continuity.

5. Lawful grounds for processing

Processing is based on consent (where required), legitimate interests related to business operations, and statutory obligations.

6. Transborder flows

Some service providers may host systems outside South Africa. Where this applies, EP-Exec applies appropriate safeguards and contracts for lawful cross-border processing.

7. Data subject rights (POPIA sections 23-25)

Data subjects may request access, correction, deletion where legally permitted, and may object to specific processing in line with POPIA.

8. How to lodge a complaint

You may contact EP-Exec first using the email above. You may also lodge a complaint with the Information Regulator South Africa via inforegulator.org.za.

9. Security measures

EP-Exec uses reasonable technical and organisational controls, including secured transport protocols, access control, and controlled system permissions.